Templates & Toolkits

Silent Auction and Gala Kit

Donors & Fundraising

Silent Auction and Gala Kit

$18

Editable bid sheets, bidder numbers, item cards and event signs, fillable forms, donor letters and a tracker that totals every bidder’s checkout.

Instant download · 1 ZIP file (0.56 MB) · DOCX, PDF, PPTX, XLSX

What’s inside

  • Bid sheets in five designs with item number, value, starting bid, minimum raise, and an optional Buy it now line
  • Item display cards with a photo frame, bidder number cards, and five event signs
  • Fillable forms: item donation form, bid sheet, bidder registration, volunteer roles, run of show, checkout sheet, auction purchase receipt with a fair market value line, and a planning tracker
  • Word file: run of show, volunteer roles, item donation request letter, donor thank-you letter, and buyer receipt letter
  • Tracker: suggested starting bids and Buy it now prices from each item's value, bidder lookup, checkout balances, payment log, and a gala budget
  • Dashboard: raised by auction, percent of value, collected, still owed, items with no bids, net raised, goal progress, totals by category, and your top five items

Raffles and some auction games need a permit in many states, so check your state rules. The receipt shows a fair market value line and makes no tax promise. Ask a tax professional about deductions.

Licensed for one person or one organization. Please don’t resell, share or post the files.

Sales are final because files arrive instantly. If a file is broken or not as described, email us within 30 days and we will fix it or refund you. Shop terms.

Pairs well with Event Sponsorship Packet ($18), Year-End Appeal Letter Kit ($22), and Donor and Giving Tracker ($14).

Pairs well with

Event Sponsorship Packet ($18), Year-End Appeal Letter Kit ($22), and Donor and Giving Tracker ($14).

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